Executive Assistant – Full Time, Salaried Position – Remote/Hybrid
Wage Range: $52,000 – $59,000/yr
Job Competition #: ADMIN-EA-FT

The YMCA has been part of life in Newfoundland and Labrador since 1854. Our charity’s core programs of Health, Fitness, and Aquatics; Child Care and Day Camp; and Employment, Enterprise, and Newcomer Services are offered at more than 200 locations and points of delivery in our communities throughout the province. Our focus on inclusiveness and accessibility means we serve people of all ages, backgrounds and abilities through all stages of life.

Join Our Team

Reporting to the President & Chief Executive Officer, the Executive Assistant is an integral role in supporting administration, fund development, corporate communications, and employee experience. The position will provide direct support to the Executive Staff, Board of Directors and related Committees. Through collaboration with functional and Senior Leadership, this position will also provide support to the employee experience plan. This position is based out of the Administration and Project Office in St. John’s with a remote/hybrid work schedule.

Job Requirements

  • Experience in an Executive Assistant role
  • Experience in a not-for-profit setting considered an asset
  • Post-secondary education in Office Administration or related field of study, or equivalent combination of education and experience
  • Demonstrated ability to accurately capture meeting minutes and agenda action items
  • Superior interpersonal skills and ability to establish rapport
  • Demonstrated ability to tactfully handle sensitive situations
  • Demonstrated ability to manage multiple, competing deadlines and priorities
  • Intermediate to advanced Microsoft Office 365, spreadsheets, and database maintenance
  • Flexibility to work irregular hours are required for meeting, events, etc. (i.e. early morning/late evening/weekend).
  • Excellent communication skills, both written and oral
  • Current clear Criminal Record Check and Vulnerable Sector Check

Benefits of Working with the YMCA

  • Competitive compensation; paid general and annual leave for full time employees, medical and dental insurance, matched pension contributions.
  • Maintain a work-life balance with our 35-hour work week
  • Enhance your health with a free YMCA membership
  • Employee Referral Program – Receive monetary incentives for contributing to our hiring practices
  • Employee Recognition Programs
  • Opportunities for professional development and career advancement
  • Work in an inclusive environment where caring, honesty, diversity, respect and responsibility are lived values
  • Work in an inclusive environment where caring, honesty, diversity, respect and responsibility are lived values

Key Competencies

  • Creates a respectful and inclusive environment
  • Takes personal responsibility for following through, responding and resolving issues and complaints
  • Demonstrates personal discipline to produce high quality work and meet expectations and goals
  • Self-manages behaviours, learns from mistakes, and seeks out feedback and coaching
  • Reliable and punctual to ensure our team creates a great member experience

The YMCA of Newfoundland and Labrador is an equal opportunity employer and values diversity. We are committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation. We thank all applicants for their interest; however only those selected for an interview will be contacted.